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Project Coordinator II - Site Operations

Company Hutchinson Centre Research Institute of South Africa

Location Soweto, South Africa


Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The only National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality. At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion. The HIV Vaccine Trials Network (HVTN) is the world’s largest publicly funded multi-disciplinary international collaboration facilitating the development of vaccines to prevent HIV/AIDS. Most recently, the COVID-19 Prevention Network (CoVPN) was formed by the National Institute of Allergy and Infectious Diseases (NIAID) at the US National Institutes of Health to respond to the global pandemic. Using the infectious disease expertise of their existing research networks and global partners, NIAID has directed the HVTN to utilize their experience and expertise to address the pressing need for vaccines and antibodies against the SARS-CoV-2 virus. The mission of CoVPN is to conduct Phase 3 Efficacy Trials to prevent infection and COVID-19 disease. CoVPN will work to develop and conduct studies to ensure rapid and thorough evaluation of United States government-sponsored COVID-19 vaccines and antibodies for the prevention of COVID-19 disease. The Project Coordinator position will support the Site Operations Unit at the HVTN and CoVPN Leadership Operations Centers (LOC) based at Fred Hutch subsidiary HCRISA in Johannesburg, South Africa. The incumbent works under the direction of the Manager for Site Operations, Africa. Special skills and knowledge are applied in coordinating research and administrative activities and in carrying out moderately complex clinical trials operations and research assignments.



Perform some or all of the following responsibilities:

  • Work with all Clinical Trials Managers to maintain and assure adherence to major protocol milestones and study specific activities

  • Coordinate research and administrative activities with Clinical Trials Managers, ensuring all projects are completed according to project/study timelines

  • Organize and support study protocol/operations conference calls, e-mail communications, and meetings. Tasks to include polling and scheduling calls, distributing call announcements, agendas, and meeting materials, and taking/distributing minutes

  • Create and update protocol-specific distribution list (alias lists) to effectively and efficiently distribute study related written communications to network members

  • Create and update Microsoft Team sites including: adding and editing membership, document management, and responding to access issues as necessary

  • Provide administrative and technical support to operational projects supporting the network clinical trials including VISP Testing Service – Africa, study supply logistics, etc

  • Work with clinical trial managers to coordinate clinical trial site support activities including administrative support for ongoing site training, site performance monitoring, and site development activities

  • Participate in the development, review, production, and distribution of training materials for on-site training, study-specific procedures, and other study and network materials

  • Assist Clinical Trials Managers in documenting procedures and policies, and formatting study related special procedures and forms

  • Participate in working groups, special projects, workshops and trainings as needed; attend regular group and network meetings

  • Perform other administrative tasks such as posting materials to internal/external web pages, updating study-related templates and documents, maintaining checklists, arranging logistics for training, and distributing participant ID cards etc

  • Serve as a backup liaison with study site staff regarding protocol implementation and operational issues

  • Work with other LOC staff to improve cross-unit processes/systems and implement special projects

  • Performs other responsibilities as required

  • Other duties, as required



  • BA/BS in related field desired or additional years of experience will substitute for a degree

  • 3+ years project coordination experience in a research setting

  • The position requires a high level of attention to detail and organization

  • Excellent written and verbal communication skills

  • Good interpersonal skills and an ability to maintain confidentiality are essential

  • Must have demonstrated ability to work independently and take initiative in a dynamic environment

  • High-level knowledge of Microsoft applications, specifically Word, Teams, Excel, and Outlook are required

  • Knowledge of SharePoint and Smartsheet desired


  • Responsiveness

  • Collaboration and Collaboration Support

  • Effective communication and interpersonal skills; work well in a team environment

  • Takes initiative and works independently

  • Good time management and works within set deadlines

  • Flexible and adaptable to the changing needs of a dynamic environment

Should you be interested in applying for this vacancy, please submit a detailed CV to: or submit your application online:

Applications close on 6 May 2022.


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